Reservations will be taken the first day of the month, for the entire month, at 7:30 a.m. sharp. If the first of the month falls on a holiday, then reservations will be taken beginning on the next regular business day for the Diamond Bar Center at 7:30 a.m. sharp. In the event that two or more people are interested in renting the Grandview Ballroom, who have the same priority ranking, and show up to reserve the facility on the first day it becomes available at 7:30 a.m., a lottery for the dates will take place. At 7:30 a.m., the lottery will begin with all parties who are present.
The lottery will run as follows:
- A staff member will allow one individual from each party to draw a number.
- The party with the lowest number after individuals from each party have drawn will have first choice of date (one date only) for the month in question.
- The next choice will go to next lowest number, and so on.
- Once all the available dates have been taken, the next lowest number, as well as the remaining numbers in order, will be placed on the wait list.
The lottery reservation policy was adopted by the Diamond Bar City Council at the April 19, 2005 meeting by resolution 2003-60E.